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MINUTES OF THE OFFICIALS’ MEETING

September 28, 2026 by admin in Past Events

Date: 11 Ashoj 2083 B.S.
Venue: Kathmandu, Nepal
Chairperson: Mr. Rohit Karki, President
A meeting of the officials and members of Gorkhali Rugby Club was held on 11 Ashoj 2083 B.S. in Kathmandu, under the chairmanship of Mr. Rohit Karki, President of Gorkhali Rugby Club.
The meeting was attended by the following officials and members. Various matters concerning the club’s upcoming rugby competition, continuation of rugby training programs, roles and responsibilities of club officials, and other matters were discussed. Following the discussion, the meeting unanimously adopted the following decisions.

ATTENDEES

AGENDA
1. Discussion on the upcoming rugby competition.
2. Continuation of rugby training programs.
3. Roles, responsibilities and duties of club officials.
4. Miscellaneous matters.

DECISIONS
Decision No. 1: Gorkhali Rugby Sevens Competition
Following discussion on the upcoming Gorkhali Rugby Sevens Competition, scheduled to be held from 9 to 11 Poush, it was decided to proceed with the necessary preparations to organize the competition successfully.
It was further decided to submit proposals containing details of the competition to various associations, organizations, institutions, government and non-government bodies, and other relevant stakeholders seeking financial support and cooperation.
All officials and members of the club shall contribute and coordinate from their respective positions to support the successful organization of the competition.
Decision No. 2: Continuation of Rugby Training and School Rugby Festival
Following discussion, it was decided to continue the rugby training programs currently being conducted in various schools in Kathmandu.
In preparation for the upcoming competition, the club shall work toward conducting rugby training programs in at least 10 schools in Kathmandu Valley with the objective of organizing a School Rugby Festival prior to the Gorkhali Rugby Sevens Competition.
For this purpose, Mr. Krishna Chhetri, Vice President, shall oversee the initiative, while Mr. Santosh Shrestha, Member, shall coordinate with schools and assist in making the necessary arrangements for conducting the training programs.
Decision No. 3: Roles, Responsibilities and Accountability of Club Officials
Following discussion, it was decided that all officials and members of Gorkhali Rugby Club shall actively fulfill their respective duties and responsibilities in accordance with the objectives and interests of the club.
Regular participation in club meetings and institutional activities shall be considered an important responsibility of every official and member.
Any official or member who remains absent from at least two consecutive meetings, including today’s meeting, without a valid reason, shall be subject to necessary action in accordance with the club’s constitution, rules and institutional procedures.
If a position becomes vacant as a result of such action, the club shall proceed with the appointment of a new official or member in accordance with the club’s constitution and applicable procedures.
Decision No. 4: Miscellaneous and Future Action Plan
Following discussion, it was agreed that the primary objective of all officials and members of Gorkhali Rugby Club shall be to ensure the successful, systematic and effective organization of the Gorkhali Rugby Sevens Competition.
All officials and members shall provide support from their respective areas, coordinate with relevant organizations and stakeholders, and submit proposals to potential partners and supporting institutions for financial assistance and collaboration required for the successful organization of the competition.
After completing the discussion and decisions on the above matters, the Chairperson, Mr. Rohit Karki, declared the meeting concluded.